Family HANDBOOK
ACADIA Academy
Revised August 2024
ACADIA Mission
ACADIA will… provide a rigorous, comprehensive educational program for children of the Lewiston/Auburn area in grades Pre-K through 5th.
We will… promote high educational achievement through direct teaching opportunities that are entwined with extensive experiential learning opportunities.
ACADIA faculty and staff will… support the development of the whole child as each student develops academically, socially and emotionally in a safe community that requires personal accountability and meaningful participation.
We will… support our individual students in developing their full potential, while teaching them the value of belonging, connectedness and contribution to our larger community.
ACADIA Vision
ACADIA staff will… provide for a unique and innovative educational experience.
ACADIA students will… fully participate within our learning community, experiencing rigorous daily instruction consisting of carefully selected curricula to allow for academic acceleration, small group interaction and meaningful application.
Authentic, relevant experiential activities will… provide critical opportunities for our students to grasp real world application of concepts and skills, through the delivery of multi-modal learning opportunities that are necessary to meet the learning preferences of our students.
Our students will… be challenged to meet high expectations for academic performance, social and emotional competence, and demonstrate evidence of commitment to their community.
We expect students to… embrace high standards of personal accountability and commitment to their personal learning journey through innovative, projects of self-study and interest.
ACADIA Academy School Policies
School Day Start and End Times
Students are expected to arrive on time for school. The school day begins at 7:45. Doors will open at 7:45. Students who have not arrived by 8:05 will be considered tardy. Regularly scheduled educational activities conclude at 2:20. Students will depart either on transportation or with an approved adult. Parents/Guardians must call the office prior to picking up a student. If someone other than a parent or pre-approved guardian arrives to pick up a student, the office must be notified in advance by the parent or guardian, and the individual picking up must provide photo identification to school personnel. If students ride the bus home and an adult is not at the designated stop when the bus arrives, the students will remain on the bus and ride back to ACADIA. They will join aftercare until their parent/guardian or an approved adult comes to pick them up. Any change to a student’s daily transportation must be communicated to the main office via phone at 333-3765 or via a note sent in with your child. Sending emails or messages on Bloomz is not an accepted way to make transportation changes. In situations of teacher illness or emergency, a notice sent via email or Bloomz may not be received. Calls or notes to the office are the only way to ensure that students will be sent home in the proper way.
Arrival Procedures
Students who are a part of the childcare program should dropped off or escorted into the building and brought to the designated morning care room. At 7:45, staff tending to these students will release them to their classroom.
If you are dropping off students that can enter the building on their own, please follow the arrows painted on the parking lot and stop at the unloading zone in front of the building. Students should be capable of getting out on their own and entering the building. Parents/guardians can park and walk their children to the building if they wish. Please keep in mind that teachers are greeting all students individually at the classroom door to establish a positive and calm first greeting to their day and this is not a time for teachers to have one on one conversations with parents/guardians.
The bus will also be using this same loop and stopping at the unloading zone. ACADIA staff will be stationed appropriately to help with students getting off the bus.
Dismissal Procedures
At 2:20 students who are picked up will be called to the front of the building.
At 2:30 students in the childcare program will be dismissed to the cafeteria and all students who are riding the bus will be dismissed. Please do not park in the loop area, so that the bus has access to pull up and leave.
If a family is consistently late for pickup a meeting may be held to create a plan and offer support.
Attendance
All students are expected to attend classes. Regular attendance is essential for maximum academic progress. If your child is unable to make it to school, please call in advance. Public Charter schools follow Public School laws with regards to attendance and truancy. Should chronic absences or tardiness become a problem, a notice will be sent home in hopes to support the family to improve attendance. This is a required measure by the Dept. of Education a conference may also be necessary with the director/principal and parent/guardians to create a plan to ensure the student does not fall behind and to determine if there is any support needed to assist the family.
Family vacations or prolonged absences need to be approved in advance by the director. This will allow the teacher adequate time to pull together work that needs to be completed during the absence at the teacher’s discretion.
Excused absences are defined as absences for which the parent/guardian calls the school to notify that their child is sick, has a medical appointment, or for a planned absence. Unexcused absences are defined as a day of absence from school for which no indication was made of the reason why the child was missing. When a student has accumulated 7 consecutive days of unexcused absences or the equivalent of 10 full days of unexcused absences, the child is considered truant and a report is made to the department of education. A notice will be sent home to the family and to the ACADIA board of directors.
Closures & Delays
Inclement weather, power outages, fire and other extreme circumstances may disrupt ACADIA Academy operations and may require closing or late start of the school until the issue is resolved. Notifications of such closures and delays will be on WGME 13, WMTW 8, and WCSH 6 and their websites. Also, families will be notified via email, phone, and text. Teachers will also post on their Bloomz page for parents/guardians to see the closure or delay. In the event of overnight or early morning snowstorms, this information will be available prior to 7 am the morning of the closure/delay. In addition, we will post such events on the ACADIA Academy Facebook or our Bloomz page.
Lunch & Snacks
All students at Acadia will need to bring a lunch and a morning snack to school daily. Parents and guardians are strongly encouraged to supply healthy snack and lunch options. For this reason, we discourage sending your child to school with soda or candy. Staff will ask students to eat their healthy and main lunch items prior to sugary foods. Please do not send in glass, china or other breakable materials. If these items break, children can be injured. Students are welcome to bring a heat up but heat up times are limited to 1 minute to ensure that all students have time to heat up food.
We ask that you please notify us in writing about any dietary restrictions or allergies your child may have prior to the start of the school year so we may make the necessary accommodations to keep your child safe and healthy. Food will be provided to students who do not bring a lunch or snack.
All Pre-K students will be provided with a daily afternoon snack, per state law.
Clothing
Please dress your child in comfortable clothes that allow for participation in a variety of activities. Ensure that your child is dressed to suit the climate while still affording for modesty and appropriate school attire. Clothing that shows private body areas when bending and playing will not be allowed, and parents/guardians will be contacted to bring a new outfit. Clothing displaying vulgar language, hate speech, inappropriate imagery or promoting alcohol, tobacco &/or cannabis, violence or drug use is not permitted.
Sneakers are the best selection for footwear. During the colder winter months, we recommend children keep a pair of sneakers at school. They may change into boots or outdoor shoes at the beginning and end of each day. Please refrain from sending your child in flip flops as they do not stay on feet well and become a tripping risk.
All children, Pre-K thru 1st grade, need an extra set of clothing kept at school. Please write students' names or initials on tags. Additionally, please clearly mark your child’s name on the inside of all jackets, sweatshirts, sweaters, boots etc. In the event that an unmarked item is found, it will be placed in Lost & Found that is located in the Nurse’s Office. We request that if items are mistakenly sent home with the wrong child that you kindly send them back.
Transportation
Acadia Academy provides transportation to and from school through Northeast Charter School Bus Services. Acadia Academy provides transportation to students in the catchment area of Lewiston/Auburn on a hub system. Hubs are determined by the number of students in the area and are subject to change from year to year.
Transportation provided by Acadia Academy is a privilege. Bus privileges are defined as, all student transportation provided by the school department, which includes busing to and from school and all co-curricular activities, for example, field trips, athletic trips, and school outings.
Once a student boards the bus, and only at that time, does he/she become the responsibility of the school system. Such responsibility shall end when the student is delivered to the regular bus stop at the close of the school day or at a designated spot at the conclusion of a school activity. Pre-K students will be buckled in 5-point harnesses while on school day field trips. Parents/guardians may reserve the right to sign a waiver for their Preschool child not to utilize the harness for morning or afternoon transportation only.
In order to ensure the safe transportation for all students, Acadia Academy is utilizing the following behavior expectations. Students must be on time at their bus stops; buses are on a time schedule and do not have time to visit or return for students. Each student must ride the bus assigned to him/her unless he/she has approval in advance by the director to change. Students are expected to follow the directions given by the bus driver at all times. Students are expected to stay seated, facing forward.
The following misconduct on the bus will result in a bus discipline report followed by specific consequences to address the offense(s).
Inappropriate or abusive language
Fighting, pushing, tripping
Throwing objects in/out of the bus
Destroying property
Chewing gum, eating, or drinking on the bus
Harassment/bullying
Yelling (a voice level higher than a 2)
Standing, jumping, or being in the aisle
Consequences
1st Offense-Written Notice is sent to Parent; Loss of Privilege at school
2nd Offense-Written Notice is sent to parent/guardian; Loss of Privilege at school; parent/guardian meeting with the school
3rd Offense-Official Write up; Unable to ride the bus for 2 days; parent/guardian meeting with the school
4th Offense-Official Write up; Unable to ride the bus for 3 days; parent/guardian meeting with the school and bus department prior to the student returning on the bus
5th Offense- Official Write up; Unable to ride the bus for 5 days; parent/guardian meeting with the school and bus department prior to the student returning on the bus
6th Offense- Official Write up; Unable to ride the bus for a month; parent/guardian meeting with the school and bus department prior to the student returning on the bus
7th Offense- Unable to ride the bus for the remainder of the school year
Field Trips
Experiential learning plays an integral role in the ACADIA Academy educational experience. Occasionally, these experiences will take students off campus. In these cases, a permission slip will be sent home in advance describing the location and times of the trip. This permission slip must be returned prior to the field trip. If the form has not been signed, the student will not be able to participate in the field trip.
Some trips that fall under the category of service-learning or civic-learning projects in our community, are part of our curricular learning. These experiences will be announced to parents/guardians in advance and in detail. parent/guardians opposing the participation of these activities may communicate to the director their choice that their child not participate; however, because the experience is part of a curricular goal, the child will be asked to complete a separate and related project in replacement of the trip.
Celebrations
Holidays are celebrated at ACADIA Academy and used as theme material for further education. We ask that if you do not want your child participating in certain activities, you notify us in advance in writing. In addition, we welcome any parent or guardian who wishes to share customs or traditions with our students.
If your child will be having a party outside of school and you will not be inviting the entire class, we request you mail invitations instead of distributing them at school. Birthdays may be celebrated within the classroom. Please inform your child’s classroom teacher of your birthday intentions approximately one week prior to the birthday so we can communicate these plans to all classroom parents/guardians and ensure that any allergies are considered.
Items from Home
Some children enjoy bringing favorite items from home to ease the transition into school. This practice is perfectly acceptable; we only ask that breakable, irreplaceable, or otherwise valuable items stay at home. Additionally, toy guns, weapons or other toys that depict acts of violence, profanity or racism are not allowed at ACADIA Academy. We also request money, gum and candy be kept at home. Any items sent from home, including but not limited to fidget spinners, stuffed animals, special toys, and/or other home-based OT items that are not part of a child’s 504 or IEP plan are welcome at school to use during recess, snack or other teacher-determined down time. However, these items are not allowed with students during instructional times. At any point that the items from home present a social or behavior issue, administration may determine that the items will not be allowed to return for use at school.
Enrollment Policy
Each year, current families will be asked to complete a Continued Placement letter. These will be used to determine available spots for the upcoming school year. Following this, announcements will be made on the Facebook page and school website for new families that are interested in having their child(Ren) attend ACADIA Academy. Intent to Enroll forms will be available and must be filled out and returned to ACADIA Academy by a determined date and time.
If intent to enroll interest does not exceed open spots, and a lottery is not needed, those that have submitted applications will receive a phone call or email informing them of their child’s enrollment, (by a date to be determined). If enrollment interest exceeds open spots and a lottery is needed, notification of date and time will be sent out to all families who submitted intent to enroll paperwork, (by a date to be determined).
A waitlist will be formed from those not picked at the time of the lottery and the waitlist will be held until January of the next school year. A year to year timeline of important lottery dates and times will be shared on our website.
Child Find Policy
In accordance with Maine State Law, all children residing in the jurisdiction between the ages of 3 and 22 years, including children with disabilities who are homeless children, are wards of the State or state agency clients, children with disabilities attending private schools and receiving home instruction, highly mobile children (including migrant or homeless), children who have the equivalent of 10 full days of unexcused absences or 7 consecutive school days of unexcused absences during a school year, and children incarcerated in county jails, and who are in need of special education and related services, even though they are advancing from grade to grade, are identified, located and evaluated at public expense.
ACADIA Academy will identify, locate, and evaluate any students who are in need of special education and supportive services.
Acadia will accomplish this through a unit-wide process which, while not a definitive or final judgment of a child’s capabilities or disability, is a possible indicator of special education needs. A screening process will be implemented to identify students who may be in need of special education services within 30 days of the school year or during the first 30 days of enrollment for transfer children. The Child Find process shall include obtaining data on each child through multiple measures, direct assessment, and parent/guardian information regarding the child’s academic and functional performance, gross and fine motor skills, receptive and expressive language skills, vision, hearing, and cognitive skills.
Results of the Child Find activities will be placed in the student’s cumulative file. If there is evidence of child find activities and a statement of the results can be found in the student’s cumulative file, or the school has a reason to believe the student has previously been identified as a student with a disability from another district, child find is not necessary.
If the Child Find process indicates that a student may require special education and supportive services in order to benefit from regular education, the student shall be referred to the IEP Team to determine the student’s eligibility for special education services. Final identification of students with disabilities and programming for such students occurs only after an appropriate evaluation and determination by the IEP Team.
When Child Find activities are conducted during Pre-K or Kindergarten enrollment, in the spring prior to the start of the school year, ACADIA will refer the child to the regional CDS site within 10 school days or upon completion of the child find assessment done within 30 days of the start of the school year, as outlined in Maine Chapter Laws.
If any referral is made to the IEP Team, including a referral requesting evaluation of existing data on the child, the parent/guardians of the child shall be sent prior written notice of the referral.
Childcare Program and Policies
Pre-K Students
Monday through Thursday Childcare for Pre-K students is available for a weekly fee of $150.00 per child (plus a 3% processing fee when paying online) for children attending ACADIA. The program runs from 6:45- 7:45 a.m./2:30-5:30 p.m. daily. PreK Students needing Friday care, may also sign up for this on a Friday only basis for $38.00 or if care is needed Monday through Friday the fee is $150.00 for the week.
K-6th grade students
Childcare for K-6 students is available for a weekly fee of $135.00 per child (plus a 3% processing fee when paying online) for children attending ACADIA pending availability. The program runs from 6:45-7:45 a.m./2:30-5:30 p.m. daily. This program includes childcare provided for Friday In-service days, but you must sign up for each Friday in advance. Students that are not signed up for weekly childcare can attend childcare on Friday in-service days (listed on the school calendar) for a fee of $35.00, as spots are available within DHHS Childcare ratio. For students not attending Childcare on a regular basis, there is a waitlist for last minute Friday openings.
Children attending Childcare may be dropped off as early as 6:45 a.m. and picked up no later than 5:30 p.m.Students should be picked up at their scheduled time. Because it can be distressing for a student to be left in the care of others after hours, late pick-up should be considered an unusual occurrence. Please allow enough time to arrive at the school, pick up your student, and leave the school before closing time, three instances of late pickups may result in the termination of services.
After 5:30 p.m., ACADIA Academy charges a flat late pick-up fee of $10 plus $1 per minute, per student. It is important that students be picked up before closing time. If a student is left at the school after closing time, we will call to try and reach you and if unable to do so we will call the numbers listed on the Enrollment form.
The intention of this program is to offer quality child care to families whose work schedules or transportation needs would prevent them otherwise from having their child attend ACADIA Academy. Children are welcome to bring their breakfast and/or an afternoon snack with them to eat.
Staff in this program are regulated and qualified under the DHHS child care licensing regulations. They maintain compliance with all regulations required and receive 3 unannounced visits a year for observation by DHHS. They attend training throughout the year and maintain a current First Aid and CPR certification as well as a Maine Roads to Quality Certificate.
The daily aftercare program consists of:
Outdoor play time/Gym social learning game play
Snack time (one snack choice is provided by the school daily
Art or Science based activities
Student-interest driven play and choices
Quiet time, as requested by the student, and
Homework help and other activities will be offered
The Childcare program is self-sustaining and payment is expected to be on time and current for students to continue attending. Payment is due the first day of each week. Payment is not expected for school vacation weeks when ACADIA is closed (unless vacation Childcare is used), however, you must pay for child care regardless of whether your child is in attendance, to maintain their spot in the program. There are exceptions for medical reasons only, with approval from the director. Parents are expected to pay any fees incurred by the school for returned items due to insufficient funds or for any other reason. Any instance of non-payment within seven days of receiving an invoice will terminate services and exclude the child from all childcare programs until all overdue and current payments are made. If invoices are not paid in full after one week of non-attendance your child will lose their spot in the program.
Children are expected to follow the school behavior expectations while in the program. If students are unable to maintain safe and respectful behavior expectations in Childcare, the parent will be contacted to come pick up their child. If the student cannot be successful, they may be excused from the program after 3 incidents of unsafe behavior as outlined in the “major” behavior columns of the ACADIA Office Discipline Referral form. Removal from the aftercare program is not a permanent decision. Students may be permitted to return at the discretion of the administration with input from staff. This is decided on a case by case basis. Safety is a priority in making these decisions.
Signup forms for vacation week Childcare will be sent out in advance of vacations. This will be posted on bloomz. Sign up and payment must be received prior to the start of the vacation week.
A copy of the DHHS child care regulation handbook is available in the director’s office as well as at http://www.maine.gov/dhhs/ocfs/ec/occhs/cclicensing.htm In accordance with section 9.2.2.10 ACADIA Academy is required to report any licensing violations to DHHS licensing officers immediately. If parents/guardians feel that regulations have been violated they are encouraged to speak with the director immediately for clarification of the rules and remediation of the problem. If the family does not feel the issue has been resolved, they may contact DHHS by calling 287- 9300.
To participate in this program, a separate form must be completed with the school. Please see the Childcare Coordinator for more information.
Important!! Spaces are limited each year for any before/after school care. If you are interested, please contact the Childcare Coordinator. See the section on Childcare for Policies regarding this service.
Childcare Vacation Weeks
PreK Students - $190.00
K- 6th Students - $175.00
Financial Assistance
ACADIA offers Childcare rates to families that are below the state-wide Maine Childcare rate. However, we understand that life circumstances can cause financial hardship from time to time. For that reason, we can offer temporary financial assistance to families. This assistance is determined on a case by case basis and is approved by the Director using the following criteria:
The need is derived from a life changing event;
The family asks for no more than one month’s time of support; and
The family has a plan for assuming full financial payment following the months’ time or has an active application for financial assistance through the Childcare subsidy program at the state (available to all families, not just those on Maine Care)
Homework Understanding
ACADIA Academy views homework as an extension of the learning in the classroom with relation to math and reading skills. Additionally, research shows that students who read or are read to 3 to 4 nights a week will
Develop stronger reading skills
Develop strong math skills
Have comprehension skills to support their “reading to learn” from grades 4 to 12
Develop life-long reading enjoyment
Have successful careers with higher income
At ACADIA, we believe homework should be individualized and fall under one of these 3 purposes:
practice of skills that a student has already demonstrated conceptual knowledge of or for which a teacher has already seen proficiency of standards mastery in,
a connection of school and home for which the child can show their learning to their family by way of game, literature or engaging home-school activity,
to explore a new learning concept with their family in order to spark a new curiosity.
ACADIA recommends reading to your child each night for a minimum of 20 minutes, or, listening to your child read for the same amount of time. This will be the minimum requirements ACADIA will suggest with regards to homework. If a teacher chooses to do more, that will be communicated to the families in the weekly newsletters. parents/guardians requesting more than what the classroom teacher is doing, are welcome to reach out to the teacher or director to inquire about what may be appropriate additional learning opportunities to explore at home.
Movie Viewing Policy
Movies may occasionally be shown at ACADIA when used as a curriculum reinforcement, to support PBIS or social emotional learning, or in an effort to make connections between content areas. The following procedures will take place with regards to movie viewing:
The movie must be viewed in full by the teacher prior to showing it to identify any areas of concern.
The movie must obtain approval by the director. This approval will include a conversation with the staff member requesting it to determine what curricular connections it has.
A letter will be sent home to the parent/guardians one week prior to showing the movie that will outline the educational intention of watching the movie.
parents/guardians may “opt out” their child from viewing the movie and alternative learning and classroom placement will be offered to the child during the time of the movie.
Nothing above a PG movie will be shown.
Mandated Reporting
All ACADIA Academy employees are mandated reporters of suspected abuse or neglect to any and all children. If we have any suspicions of abuse or neglect, we must report it to DHHS immediately. We may inform you of our decision to do so in the hopes that we keep an open line of communication with you.
Smoking / Tobacco &/or Cannabis Use on School Property
Tobacco &/or Cannabis-Free Policy Rationale:
ACADIA Academy is dedicated to providing its students, staff, and visitors with a safe and healthy environment to learn, work and play. Tobacco &/or cannabis use continues to be the leading cause of preventable disease and death in Maine and the United States and research has shown that students addicted to tobacco &/or cannabis products do not learn as well because they are focused on the need for more tobacco &/or cannabis versus learning. ACADIA Academy has adopted a tobacco &/or cannabis-free campus policy that prohibits the use of all tobacco &/or cannabis products in school buildings, facilities, on school buses and at school sponsored events. This policy reflects and emphasizes the hazards of tobacco &/or cannabis use, will assure compliance with laws, protect school community members from secondhand smoke, and role model tobacco &/or cannabis-free lifestyles.
Policy Statement:
To support and model healthy, tobacco &/or cannabis-free lifestyles and to create an environment free of smoke, ACADIA Academy has adopted the following policy, effective July 25, 2018.
All school buildings and property shall be tobacco &/or cannabis-free at all times (24 hours per day, 365 days a year). This also includes all days when school is not in session and all functions taking place on school grounds, such as athletic events or other activities not associated with, or sponsored by, the school. The policy applies to everyone on school grounds, including students, school staff, parents/guardians and visitors. The policy extends to school buses and in all ACADIA Academy-owned or leased vehicles.
The policy applies to the smoking or use of all tobacco &/or cannabis products, including but not limited to: cigarettes, cigars, spit and smokeless tobacco &/or cannabis, chew, snuff, snus, electronic cigarettes, vape products and other electronic nicotine delivery systems.
Possession of any tobacco & cannabis products is prohibited by students on district property, in school vehicles and at school-sponsored functions.
The sale, distribution, dispensing or promotion of tobacco & cannabis products and paraphernalia is prohibited on school property and at all school functions.
We ask that all staff and students wear clothing with no residual second-hand odors tobacco &/or cannabis. ACADIA Academy does not discriminate against individuals on the basis of their use of legal products such as tobacco “outside the course of employment.”
Policy Communication:
This policy will be communicated through a variety of efforts to educate students, school staff, parents/guardians and visitors. Tobacco & cannabis-free signs will be posted in highly visible areas at facility entrances and throughout the school property. The policy will be listed on the school website and printed in employee and student/parent booklets on an annual basis.
Policy Enforcement:
Everyone is required to comply with ACADIA Academy’s policy. Enforcement of this policy will follow the standard procedures of the school for each audience. All school staff are expected to enforce the policy under the direction of the Director. The Director shall report any violations of this policy/procedure, as promptly as practicable, to the Board.
Student Health
The school nurse will follow standing orders as recommended by our school health advisor and protocols as issued by the State of Maine School Health Policy Manual.
Students who are ill or injured will be sent to the school nurse for evaluation. If it is determined that it is in the best interest of the student to go home, the parent/guardian will be contacted. A plan for the student’s return will be communicated to the pick-up person at the time of pick-up.
Parent/guardians will be called to pick up their child if any of the following develop:
Temperature greater than 100.0 - taken bilaterally with a tympanic thermometer when at school
Swelling/red/weeping eyes
Vomiting
Diarrhea
Symptoms consistent with communicable disease
Rash of unknown origin
New Sore Throat
New Cough
In many of these situations the student will need to be symptom free for 24 hours before returning to school with the stamina for a full day of learning. Some illness or injuries at the request of the school nurse or administrator will require a provider note before the student can return to school.
The above list is not comprehensive. See the Symptom-Screener Checklist for more information regarding excludable conditions. If you have any questions regarding excludable conditions, please don’t hesitate to reach out to the nurse for further guidance. Please communicate to the main office of Acadia if your child will be absent. All parents/guardians must fill out the emergency information form and release form annually to let us know of any changes regarding allergies, medical conditions, or contact information changes.
Please notify ACADIA immediately if your child has a communicable disease such as: measles, mumps, chicken pox, lice etc. These diseases spread quickly if not managed appropriately. Students may return to school after a doctor writes a note reauthorizing their entry to school, however there are exclusion policies required by Maine State Law that ACADIA must follow.
Prescription and Over-the-Counter Medications
Medications ordered by a healthcare provider must be given under the direct supervision of the school nurse. In the event the school nurse is not available, a qualified individual such as Acadia staff who have been trained by the school nurse, will administer the medications. Prescription medication MUST be supplied by the parent/guardian and may be given for a period of 15 days without a written order from a healthcare provider. If the prescription or over-the-counter medication is expected to be given for longer than 15 days, it will be necessary to obtain a written order from a health care provider.
Acadia Prescription Medication Policy
To promote the safety of all children at Acadia Academy all medication should be given at home unless it is necessary that it be given during school hours. In the event medication must be given during school, the following steps must be followed:
Parents/guardians must deliver medication to the school nurse or ACADIA staff personally. Children are not to be given this responsibility.
All medication must arrive in the original prescription bottle labeled with the student’s name, doctor’s name, date, name of medication, dose, method of administration, frequency and quantity of pills.
All medication changes must be in writing directly from the doctor.
All medication must be administered by the school nurse or trained personnel and with a written doctor’s note, and must be brought to school by the parent/guardian in the original packaging. Students are never to have medication of any kind in their possession.
Inhalers and Epipens will require a written doctor’s order and delivery to school by the parent/guardian. Special permission can be given for students to carry inhalers and Epinephrine Pens with them
Over-the-counter Medications
The following over-the-counter medications may be given at the discretion of the school nurse, with written permission of the parent/guardian:
Acetaminophen: minor pain
Benzalkonium Wipes: skin wipes
Burn Gel: burns
1% Hydrocortisone Ointment: skin irritation
Diphenhydramine HCl Oral: allergic reaction
Epinephrine Auto-injector: anaphylaxis
Glucose Tablets/Gel: hypoglycemia
Ibuprofen: minor pain
Isopropyl Alcohol: antimicrobial skin cleanser
Saline: eye irritations, wound cleaning
Triple Antibiotic Ointment: wound care, antibacterial
Tums: nausea
Accident/Emergencies
In the event of simple injuries, basic first aid will be performed by staff. If a student has an injury or a medical issue that requires follow up, the parent/guardian will be notified as soon as possible. For more serious injuries such as broken bones or deep lacerations, parents/guardians will be contacted immediately. If we are unable to reach parents/guardians, we will attempt to reach the emergency contacts listed for your student. If we are unable to reach anyone we will summon emergency medical services. Notifications may not occur in this order in the event of a true emergency.
Wellness
ACADIA’s Wellness Policy, endorsed by the nursing staff, our School Health Advisor Dr. David Baker, CMMC Pediatrician and our Board, is below. Other State Health and Wellness policies are available upon request.
Wellness Statement
Acadia Academy is committed to developing students’ skills and behaviors that promote lifelong wellness. The School Board and administration recognizes that a student’s readiness to learn is related to his/her physical and psychological well-being. Acadia Academy is committed to creating healthy school environments that allow students to take full advantage of the educational programs offered.
Acadia Academy does not offer a meal program, “hot lunch” food service, or the sale of food currently. Acadia Academy adheres to nutrition standards based on recommended Federal guidelines for daily nutrition for our students. All food and beverage offered to be prepared by the school (in the absence of a lunch brought from home on any given day), shall meet or exceed federal and state nutrition standards. Prepared lunches are offered so that no child goes hungry. An example of lunch prepared by staff would be allergy free sandwich spread and jelly sandwich, deli meat option (such as turkey) sandwich, fruit option or light snack such as pretzels, and a beverage such as water.
Throughout the school year, there are projects where students take part in creating foods (e.g. making ice cream in Science class) with oversight and full instruction from the teaching staff. Any food based projects will be communicated to families, this communication will include a list of ingredients used.
To the extent possible, school meals shall include adequate time for eating (after sitting down, 15 minutes for lunch), and should be scheduled at appropriate times (i.e. lunch between 10:45 a.m. and 1:00 p.m.), and include access to free drinking water, and will provide student access to hand washing and/or sanitizing. The school will encourage proper functional nutrition at lunch and snack time, which may enhance the student’s understanding and desire for good nutrition.
Food and beverages offered in our Pre-K program follow rules and regulations consistent with the USDA guidelines. Food or beverages shall not be used as a reward or incentive for students’ behavior or performance, unless stated in student specific IEPs. Schools are encouraged to use physical activity as rewards or incentives for students’ behavior or performance and as alternatives to food celebrations, unless otherwise stated in student specific IEPs.
Nutrition Education
Nutrition education may be provided when appropriate as part of an integrated unit with math, science, language arts, physical education, and social studies. Students shall receive consistent nutrition messages based on the latest Dietary Guidelines for Americans throughout the school community, including classrooms, the cafeteria, and school-home communications.
Acadia Academy participates in the “Maine 5-2-1-0 Let’s Go!” Program. “Let’s Go! is a nationally recognized childhood obesity prevention program implemented throughout Maine. The program partners with schools, child care and out-of-school programs, healthcare practices and community organizations to change environments where children and families live, learn, work and play. This program promotes good nutrition and wellness for our children and their families. The program base is “5 or more servings of vegetables and fruit, 2 hours or less recreational screen time, 1 hour or more of physical activity, 0 sugary drinks, more water.” For more information, please look online at letsgo.org
Nutrition Promotion
Administrators and staff will be encouraged to model nutritious food choices and eating habits. Parents/guardians will be encouraged to provide nutritionally sound snacks from home. If families need any support in accessing nutritious food, please don’t hesitate to reach out for assistance.
Physical Activity Opportunities
All students shall have a minimum of 30 minutes of developmentally appropriate daily physical activity, through recess, active classroom lessons, in-class physical activity breaks, and physical education. Strategies that incorporate physical movement in the classroom and into routine daily activities are incorporated into the school culture. The school will provide a physical and social environment that encourages safe and enjoyable physical activity and fosters the development of a positive attitude toward health and fitness.
The schools will not use physical activity (e.g., running laps, pushups) as punishment. The school will not withhold opportunities for physical activity during the day (e.g., recess, physical education/ gross motor activities) as punishment, unless participation would cause a student to be a danger to himself/herself or others or is allowed by a student's individual education plan (IEP). Teachers are encouraged to provide alternative physical activities for students behaving inappropriately during physical activities, such as physical education/ gross motor activities and recess.
Screen Time
Screen time such as television, computers, video games and other electronic media will be used for educational purposes only. Exceptions will be made for screen time that engages children in physical activity, such as dance or exercise videos or active video games. Exceptions will be made at the discretion of the director.
In the event of inclement weather causing the students to stay indoors during outside time, students will be provided with appropriate opportunities for physical activity. This could include stretching, walking, active videos and CD’s that promote group physical activity. Sedentary screen time including inactive videos, computer usage and video games will not be provided unless specifically included in an individual student’s IEP.
Other School-Based Wellness Activities
The school, with prior approval of the Director, may implement other appropriate programs that support consistent wellness messages and promote healthy eating and physical activity.
Implementation, Monitoring and Evaluation
The Director shall designate one or more employees, as appropriate, to ensure that Acadia complies with this policy. The Director shall inform and update the ACADIA community, including parents/guardians, students, and others in the community who inquire, about the contents and implementation of this policy. The Director will monitor the compliance with our wellness policy and provide a full update of the compliance and wellness initiatives at least once annually to the School Board. Monitoring may include surveys or solicitation of input from students, parents/guardians, staff, and school administrators.
Reports may include, but are not limited to:
The status of the school environment in regard to student wellness issues.
Evaluation of the school nutrition program and compliance with nutrition guidelines.
Summary of wellness programs and activities in the schools
Feedback from students, parent/guardians, staff, school administrators and wellness committee
Recommendations for policy, program or curriculum revisions
Immunizations
Immunizations need to be current prior to the first day of school at Acadia Academy. All children enrolled at Acadia must have the following immunizations.
Required for Pre k entry:
4 DTaP
3 Polio
1 MMR
1 Varicella (chickenpox)
Required for Kindergarten entry
5 DTaP (4 DTaP if 4th is given on or after 4th birthday)
4 Polio (3 Polio if the 3rd is given on or after the 4th birthday)
2 MMR (measles, mumps, rubella)
1 Varicella (chickenpox)
If an outbreak of a specific disease in which your child is not immunized against occurs, your child will be prohibited from school and all school related activities per state law.
Other Health Issues
Pediculosis (Lice) is a nuisance according to the CDC but does not spread disease. If you believe that your child has lice, please contact the school. If we are aware of a case of lice, an email will be sent to the relevant grades so those parents/guardians can monitor their children. This email will never disclose the active case. Lice checks may be conducted to proactively ensure lice has not spread.
Parents/guardians have the option of providing sunscreen. Acadia does not supply sunscreen without prior permission for the following reasons.
It is your right to monitor the SPF of your choice
It is your right to use organic vs chemical-based products
Acadia acknowledges that some students are sensitive or have allergies to some products
Students may possess and self-administer topical sunscreen without a signed order from a health care provider under the following conditions
is to be in its original container, labeled with directions of use and warnings.
Written permission from parent as required by Section 2 C (ii)(1).
School nurse or other school personnel may inspect sunscreen product for safety and proper FDA labeling.
There is no expectation that school staff will apply sunscreen to students.
A student who is unable to physically apply sunscreen may be assisted by school personnel when directed to do so by the student, if permitted by a parent or guardian and authorized by the school.
It is recommended that aerosol or spray sunscreen not be used in schools because it could adversely affect students with asthma and/or allergies, or be sprayed in an inappropriate or unsafe fashion.
Please mark your child’s name clearly on the outside of the container. Prior to going outside, students will be given their product to apply to their skin and an opportunity to wash their hands. When the bottle is low, staff will inform you that a new bottle is needed.
Vision and Hearing
Vision and hearing screenings are established by Maine Law. The screenings will be conducted during the school year. Parents/guardians will be notified if the school nurse has any concerns with the results of the screening.
Concussion
A concussion is a brain injury and all brain injuries are serious. They are caused by a bump, blow or jolt to the head, or by a blow to another part of the body with the force transmitted to the head. They can range from mild to severe and can disrupt the way the brain normally works. Even though most concussions are mild, all concussions are potentially serious and may result in complications including prolonged brain damage and death if not recognized and managed properly. In other words, even a “ding” or a bump on the head can be serious. You can’t see a concussion and most sports concussions occur without loss of consciousness. Signs and symptoms of concussion may show up right after the injury or can take hours or days to fully appear. If your student-athlete reports any symptoms of concussion, or if you notice the symptoms or signs of concussion yourself, seek medical attention right away.
Any student who is suspected of having sustained a concussion shall be prohibited from further participation in school-sponsored athletic activities or academic learning until he/she has been evaluated by the nurse. Following the nurse’s evaluation, a recommendation will be made as to whether the student should be seen by a doctor. If it is deemed necessary for a student to be seen, a written medical clearance will be required for the child to return to school. This doctor’s note of clearance or return to school should include academic and gross motor restrictions.
Acadia Academy has a policy that states any student who has concussion symptoms and is referred to a health care provider must be evaluated by a health care provider licensed to diagnose a concussion before they can return to school, a graduated school reentry protocol, and a gradual return to play protocol for concussion management. For more information on concussions you can go to: https://www.cdc.gov/headsup/index.html.
School Culture and Discipline
ACADIA Academy will create a school community of students, teachers, parents/guardians and support staff who focus to meet the intellectual, emotional and psychological needs of all members. The school will foster an environment where students are taught to be self-determined in their learning and social interactions. This means that students will complete tasks because they are intrinsically motivated to do so. Internalization will begin by supporting students to develop a school-wide system of values to include being respectful of others and the environment, responsibility and productivity. Small group discussions and larger group meetings for the development of the school values system will be critical in the first weeks of each new school year. This time will be devoted to small and large group meetings where students collaborate and make decisions about necessary components to create a safe learning environment for all members of the school community. Teachers will hold daily class meetings to set the stage for the day and help the students to set goals for their social emotional learning.
Discipline
From the first day students arrive at ACADIA Academy, behavioral expectations will be explicitly modeled and positively reinforced through the implementation of a school-wide Positive Behavioral Intervention Support System (PBIS). ACADIA Academy believes that the school climate is directly shaped by the environment the school provides for students and staff. Moreover, many behavioral problems in the context of school arise from student skill deficits. When students are not explicitly taught behavioral expectations in school classrooms, hallways, cafeterias, and playgrounds, they are more likely to act in a way that teachers and staff deem inappropriate.
This reinforcement system will combine detailed praise with a school-wide Eagle Card system that will be connected to a school wide reward. Teachers will catch students exhibiting positive behaviors and reward them with praise. Each classroom will have its own student and class reward system. In accordance with PBIS, there will be school-wide celebrations of positive behavior and success. Additionally, social and emotional skills will be systematically taught using the Strong Start and Strong Kids and Second Step curriculums, as well as through teacher-created lessons.
Beyond the PBIS, some students may require a broad-based system of behavioral support in which a network of mental health specialists, educators, and others in the community work together with students and their families. ACADIA Academy is prepared to offer this level of support to students in need of them. All secondary and tertiary behavior supports will be progress-monitored using observable behavioral data.
The school will utilize discipline that is fair, corrective and includes therapeutic group relationship-building activities. This kind of approach to discipline helps to reduce the likelihood of future behavior problems, while allowing students to forge relationships with teachers and peers.
Bullying
ACADIA Academy will not tolerate bullying and/or harassment at any level of the school community. Students identified as participating in any behavior that is defined as bullying will be disciplined within the following policy, in accordance with Maine State Public School Laws, Chapter 659, Policy JICK.
ACADIA’s Bullying Policy is found on our website under the “About ACADIA” tab. All procedures and examples of the forms used in a bullying investigation are also found there for your reference. Any time there is suspected bullying or harassment, the witness of this act should report the incident to an administrator or educator in the building. Following this report, an investigation will take place. While the result of that investigation may not be shared with people outside of the situation for confidentiality purposes, a remediation form will be completed and all documentation of the incident will be reported with the Department of Education, if the incident is determined to be bullying or harassing.
PBIS Mission
The goal of the Positive Behavioral Interventions and Supports (PBIS) framework is to teach and support all students in creating and maintaining a positive learning environment. Through the implementation of PBIS, we will create and sustain a positive learning environment in which all students can succeed academically, socially, and emotionally. Children will be recognized for their contributions to maintaining a positive school environment.
Implementation of PBIS
ACADIA is building a school culture on the common values of being safe, being respectful, being responsible, and being team players. The common expectations are taught, practiced and retaught at the beginning of the school year, after vacations, and when school-wide data supports the need to booster instruction and practice. This will be done at both the classroom level and the school-wide level (assemblies). In addition to the school-wide acknowledgment system of Eagle Cards for community settings, teachers will have classroom acknowledgement systems of their own. These systems will align with the mission of PBIS in that they recognize and reinforce positive expectations within the classroom and school community.
Why PBIS?
Specifically, PBIS implemented school-wide is associated with the following outcomes:
Improved academic performance
Reduced bullying behaviors
Improved social-emotional competence
Improved social and academic outcomes for students with disabilities
Decreased rates of student-reported drug and alcohol abuse
Reduced office discipline referrals, suspensions, and incidents of restraint and seclusion
Improved teacher outcomes, including perception of teacher efficacy; school organizational health and school climate, and perception of school safety
Who is the PBIS team?
The PBIS team is made up of educators, the behavior technician, and members of school leadership. In addition to planning the implementation of PBIS, the PBIS Team looks at data collected from the Office Referral Forms (ORFs) to recognize patterns in different areas. The team looks at factors like time of day, location, and type of behavior that is being reported in order to identify where improvements and additional support for students are needed.
Response to Student Actions
Violations of Acadia's Code of Conduct may result in disciplinary action. Disciplinary consequences depend upon developmental stage, the seriousness of the violation and the student’s prior disciplinary record. Consequences will range from a verbal warning for minor misconduct up to and including expulsion for the most serious offenses. Behavior that also violates the law may be referred to law enforcement authorities.
Curriculum
ACADIA offers a comprehensive academic program to all students. Students regularly receive explicit instruction in literacy, math, science, social studies and social-emotional learning. Whenever possible and appropriate teachers incorporate technology and exploratory learning experiences into their lessons. Students also receive weekly instruction in Art, Music and Physical Education as well as, opportunities to learn through project based learning (Eagles Soar Projects). Students in Kindergarten through sixth grade take part in school-wide universal groups for literacy and math instruction. These groups enable all students to receive appropriate and targeted academic instruction regardless of their grade level. Universal groups are flexible and fluid as students’ needs change and they progress through their learning.
Grade level specific curriculum is listed below:
Pre-Kindergarten core program aligns learning activities to the MELG required by Chapter 124 for Public Pre-K. ACADIA uses Creative Curriculum for literacy, art, movement, social and science foundations in their daily learning. Creative Curriculum includes daily music and art activities, which are all aligned with the day’s learning targets. Bridges is used for mathematics instruction. Strong Start is explicitly taught for social emotional learning. The use of Handwriting without Tears strengthens the writing station.
Kindergarten through second grade’s core programming uses Reading Mastery Signature Edition, Eureka Math, FOSS science learning, Handwriting Without Tears, and UTimes and Second Step for Social Emotional Learning program. In addition to these programs, students identify individual interests and complete Eagles Soar projects. The same academic programs are used in grades 3-5 with the exception of Open Court Reading for reading instruction. This program, also a direct-instruction program, covers all genres of books, with an emphasis on theme-based units including social emotional focuses.
Daily learning activities incorporate physical movement. Student growth is reported out at conferences two times a year. Teachers maintain records of skills mastered following a standards-based reporting system. This is comparable to a 4-point proficiency based system and provides parents/guardians and students with information on progress towards mastery of specific skills as well as identifying skills needing additional learning time.
In addition to these programs, all grade levels teach PBIS through the use of activities available at www.pbis.org and www.pbisworld.com. Social emotional learning is a component of learning every day with emphasis on specific needs which are uncovered through restorative practices and circles.
Supplemental literacy and math learning is implemented through research and evidence based resources all aligned with Maine’s Learning Results (CCSS). Each grade level meets weekly to discuss student performance and growth in all aspects of development and academic interventions are put into place when necessary. ACADIA uses NWEA’s MAP Growth Assessment in grades K-2 and Maine’s Through Year Assessment as our universal academic progress tools. These assessments are administered twice annually to monitor growth and development.
School Closure Learning Packets are sent home at the beginning of the school year. Each Fall, students and families are supplied with 7 snow day learning packets. Additional packets will be sent home as needed once the first 5 snow days have been used. These packets are intended to continue learning opportunities on days when school is canceled due to inclement weather. These packets include choice activities in 3 content areas: literacy, math and exploratory learning. Parents/guardians are asked to sign acknowledgement that the work has been completed, and return evidence back to the teacher in the form of completed assignments, pictures of the child working, or other correspondence. The percentage of students completing their Snow Day Learning Packets is maintained for Charter records and reported to the commission.
ACADIA offers year round schooling. Students at ACADIA who attend summer sessions receive 191 days of schooling a year. Our summer program is four days a week for four weeks of the summer with continued learning in content areas of math and literacy daily. Students are also offered the opportunity for choice learning on a variety of topics throughout the summer. Every two weeks’ students take part in a session covering a topic of their choosing and participate in hands-on exploratory learning projects and field trips based on that topic. Sessions take place each day for approximately 2 hours of the school day.
Parent/Guardian-Teacher communication
ACADIA Academy encourages the extended family of all students to be working members of the school community. Levels of communication will be established based on the broad spectrum needs of both students and their caregivers. At a minimum, teachers will maintain Bloomz accounts for daily and weekly communication with parents/guardians. In addition, notices, website announcements and Facebook page announcements will be used for other communication. Parents/guardians and families can call the school or email to speak with the Director at any time, and teachers are available for communication prior to and following the school day. Student-led parent/guardian teacher conferences will be held on a trimester schedule during which all members of the community working with the identified student will discuss progress, concerns, needs and successes. Special Education Students will have additional Quarterly meetings in accordance with their Individualized Education Plan.
Parent Teacher Organization
This Committee will be composed of family members of enrolled students who are willing and able to facilitate communication between school and board members and parent/guardians. The Committee serves to assist in fundraising events, school celebrations and works as a bridge between the community, school staff and board members. Individuals within this group also manage family volunteer opportunities within the school as well as build relationships with community organizations to coordinate student volunteer opportunities. Please let us know if you would like to participate!
Community Use of the Building
ACADIA Academy permits the use of our building for community organizations to hold events and meetings within the following parameters:
The meeting or event must be youth focused
There must be a staff or board member sponsor
Proof of a completed background check of the adults in charge must be supplied
Proof of the organization insurance must be supplied
The purpose of the meeting may not be religious in nature
Emergency Procedures
ACADIA Academy has a comprehensive Emergency Response Plan which will be reviewed with staff annually. Drills will be scheduled to review procedures with staff and students throughout the year.
The Emergency Response Plan covers the need for the following possible responses:
Evacuation
Relocation
Lockdown
Shelter in Place
Utility Disruption
Missing Child
Medical Emergency
Should a emergency occur, parent/guardians may be notified in the following ways:
Text
Phone
Social Media
Local News
It will be important for ACADIA Academy to have current contact information for each student so contact can be made immediately if need be.
Contacting the School
Acadia’s phone number is 207-333-3765.
Fax is 207-333-3767.
Web address is www.acadiaacademy.org.
You may contact the teachers or staff using the first and last name of the teacher separated by a period in between and followed with @acadiaacademy.org. For example- first.last@acadiaacademy.org.
ACADIA STAFF
Director: Heather Bucklin
Special Ed. Coordinator: Emily Georgetti
Operations Manager: Tracy Turner
Office Manager/Admin Asst.: Christal Pele
Behavior Technician: Misty Deraps-Chasse
Nurse: Valerie Demambro
Custodian: Gerry Provencher
Custodian: Jack Caron
Pre-K: Heather McGraw
Pre-K: Meghan Hasson-Martin
Pre-K: Kate Hazelton
Pre-K Asst. Teacher: Abbie Pettengill
Pre-K Asst. Teacher: Lindsay Talcott
Kindergarten: Elizabeth Chabot
Kindergarten: Valerie Potvin
First Grade: Kira Sorumeito
First Grade: Karin Fogg (LTS)
Second Grade: Abigail Slonina
Second Grade: Alyssa Skilling
Third Grade: Serena Emmert
Third Grade: Catherine Burnham (LTS)
Fourth Grade: Ashley Rasar
Fourth Grade: Mary Sorumeito
Fifth Grade: Sarah Eugley
Fifth Grade: Amy Boclair
Sixth Grade: Tuesdae Masse
Sixth Grade: Case Framson
Art Teacher: Avery Carter
Music Teacher:
Physical Ed Teacher: Ryan Lagasse
Teacher Assistant: Kelsey Lapointe
Teacher Assistant: Cassie Johnson
Teacher Assistant: Colleen Crowley
Teacher Assistant: Whitney Carrier
Teacher Assistant: Diane Benton
Special Ed Teacher K-6: Toni Meyers
Special Ed Teacher Assistant: Jennifer Scales
Special Ed Teacher Assistant: Carol Lachapelle
BCBA: Ashley James
BHP/Ed Tech: Bailey Flynn
BHP/Ed Tech: Courtney Dubois
BHP/Ed Tech: Jennifer Meyers
BHP/Ed Tech: Jacob Herman
Occupational Therapist: Keeley Grillo
School Counselor: Amanda Levesque
Speech Therapists: Amanda Tyburski
Childcare Coordinator: Christal Pele
Duty Aide/Childcare: Benjamin Speaker
Duty Aide/Childcare: Shannon Pinard
Duty Aide/Childcare: Sierra Boclair
ACADIA Board of Trustees
Amy Dieterich, President: amy.dieterich@acadiaacademy.org
Sean Siebert, Vice President: sean.siebert@acadiaacademy.org
Christopher Brann, Treasurer: chris.brann@acadiaacademy.org
Julie McCabe, Secretary: julie.mccabe@acadiaacademy.org
Danielle Moreau: danielle.moreau.acadiaacademy.org
Azenaide Pedro: azenaide.pedro@acadiaacademy.org
Donald Dearborn: donald.dearborn@acadiaacademy.org
Meredith Morrison: meredith.morrison@acadiaacademy.org
Jon Mercier: jon.mercier@acadiaacademy.org
Justin Good: justin.good@acadiaacademy.org
Kate Dumais: kate.dumais@acadiaacademy.org
Alicia Laroche: alicia.laroche@acadiaacademy.org